1
After performing Academic Year Rollover, go to Admin → Data Archives from the left menu.
2
You will see an archive entry created automatically during rollover.
3
The archive contains exported CSV records of: Leave Requests, Homework, Messages & Announcements, Activities, and Study Material from the completed year.
4
Click Download to save the CSV archive to your computer — keep this as a permanent record.
5
The archive status shows Soft Deleted — the records are removed from active pages but still exist in the database.
6
After 30 days, click Purge to permanently delete the soft-deleted records from the database.
7
Once purged, the status changes to Purged — the data is gone from the database but the CSV file remains downloadable.